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Meeting Minutes

September 28, 2005 Alumni Council Meeting

September 28, 2005 Alumni Council Minutes

Present for Meeting

David Bearg - phone
Jeffrey Paul Bobrick
Lew Frisch
Noah Landow - phone
Stephanie Segal Hartman - phone
Nicole Singer – phone
Bob Solomon
Debbie Urken - phone
Eric Weiss

1. Executive Director’s Report: Jeffrey Paul Bobrick. Jeffrey shared with the group about the wonderful scholarship recipients and the incredible summer they had at Buck’s Rock in 2005. He said that not only did they have a wonderful summer, they had a very positive impact on the camp itself and the other campers. Jeffrey was pleased the McGraw Hill partnership brought so many deserving kids to camp. He discussed upcoming events briefly and especially the need to fill roles on the Executive Committee and the Alumni Council. We need our members to fill these positions if the organization is going to continue to be successful. We will be contacting members and reaching out to them with e-mails and a mailing this fall.

2. Legal Report: Eric Weiss. Eric said nothing new on the legal front and shared that he going to be getting information from McGraw Hill for Alex Saltzman and the organization in general.

3. Business Report: Bob Solomon. We have fixed expenses of $65/month. Currently in the bank are $4061. We need to stay above 5k to avoid bank fees.

4. Web Site Report: Noah Landow. The online directory is up and operational. 3 main issues:

a) Grantwriter. Technology Funding
b) Web hosting. His firm maintains another host and could host us in the future, which would be easier and cheaper.
c) There has been a conversation about enhancing the directory. Changes have been made, including the ability to now generate mailing labels. However, we need a web site budget.

Regarding the web site, there are 4 potential improvements/issues:

a) How do handle the large number of addresses of "propects" (people from mailing lists, etc. who have not been in contact with the organization). Enhancement would be to expand the directory to include prospects. Advantage to this is having all members and prospects in one place. Jeffrey asked about potential cost. Noah said $2000.
b) Merging/consolidating the directory e-mail addresses with the Mojomail e-mail list and e-mail addresses.
c) Investigation of Camp Minder. We want to be cognizant of what Buck’s Rock is doing so that our work makes sense.
d) Do we want to hire a company to provide services?

There was a long discussion about these issues in which the overall consensus was that these are important long term issues for the organization and when we have the financial resources, we will make a budget and make the upgrades ourselves after doing some basic research.

5. Young Alumni Report: Nicole Singer. Last years CIT Reunion was a big success. This year the CITs are very excited about a reunion and Nicole wants to create a team of people to plan it and be part of it. She CITs want to have it again at the same time and she wants to give them a great deal of advance notice. Nicole will be reporting back to us with Date, Place, Cost.

6. Events Outreach Report: Lewis Frisch. Online Calendar page is alive and well and Jeffrey has found a volunteer, Johnny Rabe, to help maintain it. Discussion of October 29 New England Reunion to be held at the home of David Bearg. It will be a day time event with the possibility of a bonfire in the evening. The Bearg’s home is extraordinary and a true tribute to Buck’s Rock (see www.sagefarm.com).

7. Fundraising Report: Stephanie Segal Hartman. Nothing major to report. We expect to have another event in the spring but need someone to step up as Fundraising Director.

8. Publicity Report: Jeffrey Paul Bobrick for Alex Saltzman. Discussion of mailing for New England Reunion and evite. Debby can send out. Alex will be drafting out e-mails about the opportunity to contribute to Friends of Buck’s Rock as a member of our Executive Community, our Alumni Council or as a grantwriter.

Additional Brainstorming and Discussion. Meeting Adjourned.