Meeting Minutes

June 10, 2003 Alumni Council Meeting

Recorded by Noah Landow

1. Introductions (in attendance): Jeffrey, Charlie, Jackie, Stephanie, Marc, Amy Howell(Tuckett), Noah, Eric, Alex

2. Jeffrey's report: very excited that we've come so far in so little time; this is our unofficial two year anniversary. Scholarship, events outreach; upcoming year should have some exciting growth.

3. Legal: not much to report. a few donations came in that he passed to Bob.

4. Business: (presented by Jeffrey): balance is $3,933 after paying for scholarship but possibly not canteen, etc.

6. Scholarship: theater fundraiser/shop-specific event (The Effect of Gamma Rays on Man on the Moon Marigolds), organized by Amy Herzog, went really well. One of the candidates withdrew on account of an academic scholarship but Charlie is in discussions w 92nd St Y to identify an alternate candidate. He is optimistic we will have one in time for the august session. Discuss calendar and various updates. Charlie explained possibility of an LA-based reunion; Marc Forby may be interested in assisting.

7. Fundraising: funds still trickling in from the letter. Moving ahead with identifying grants, foundations, and other larger chunk funding options. Still wish to identify large donors from past Buck's Rockers. Juliet will move forward with an email to members asking for interest.

5. Membership: ask for list from theater event; Jeffrey will provide. BRASS project trial (from 80's directory) is up and running; easy to navigate it and positive first results. Excited to start using it. Discuss costs and mechanics of the process and explain how process would actually works. Process is that Juliet will break up BR Directories and send to multiple vounteers; they will email her back results from Alummifinder. Those results will get a letter of some kind (TBD) asking them to join the organization. Discuss the OYVEY (Young Aluni Decade Caption-type People) and who will call.

8. Web Site: Overall content management working well and site is being updated properly. Ian is working on the directory and his progress looks promising. Juliet will send Noah sample pages and login info for Alumnifinder to test the process and better understand what kinds of instructions the volunteers will need.

9. Publicity: Alex is swamped and asking for some assistance from a volunteer from Juliet. Juliet suggested a specific contact but Alex will also send her a blurb requesting a volunteer.

10. Newsletter: a number of materials have been submitted. Deadline is second week of July (want it done by change over).

11. Future Meetings: Stephanie organize schedudling future meetings. Goal: reduce number of meetings by core group. Elections for next term will happen in August for terms beginning in January. ALumni COuncil meetings will occur in Jan, Mar, May/Jun, Sept, and Nov. Additionally, Executive committee meetings will be held in Feb, Apr, and Oct. Committees will hold additional meetings via phone as necessary.

12. Additional: Review newsletter specifics.