Meeting Minutes

January 7, 2003 Alumni Council Meeting

Recorded by Marc Ritcher

In attendance: Stephanie Segal Hartman, Jeffrey Paul Bobrick, Eric Weiss, Charlie Ledley, Marc Ritcher, Juliet Ross, Jackie Keveson, Lewis Frisch

Jeffrey: Happy New Year to everyone. Hope everyone had good holiday season. I would like to talk about Scholarship Chair. David Golden will indefinitely be stepping down as Scholarship Director because of health issues. At this time we have decided not to look for a new director. Charlie will step in work on finding scholarship candidates for this summer.

We hope David feels better soon.

Since scholarship candidates will need to go through the interview process with Mickey and Laura, we would like to have the candidate selected by March. This will give ample time for a final decision to be made.

Lew: I wanted to know if possible we could schedule the next several meeting all at once, instead of determining the next meeting at the time of the current meeting. This way they can be posted on the web site and people can plan accordingly.

Jeffrey: That is a good idea. Stephanie would you be willing to coming up with some meeting dates?

Stephanie: Yes.

Jeffrey: Thank you Lew and Stephanie. Legal is next.

Eric: Nothing new in legal. Which is good.

Treasurer Report (Jeffrey): Bob is not with us this evening, but all is fine. He is working with Stephanie to secure the postage for the fundraising mailing.

Group: Who is taking care of filing our tax return.

Eric: I have spoken to Bob and he will take care of it.

Fundraising Report/Stephanie: The Fundraising letter is complete and on February 2, we will be holding a mail stuffing session. It will take place at Noah’s office from 11-3 p.m. and with Juliet’s help, we are hoping to involve the CITs. We thought this would be a fun way to get people involved. We will have music, pizza and people can hang out and be productive.

Anyone here who is available to join us, that would be great.

We are going to hold another concert this year and we need a chairperson.

Charlie: I will talk to Ivan about getting involved again.

Group: He did a great job last year and it would be great if he could do it again.

Stephanie: Ivan did a wonderful job planning a great concert, but we need someone to work with him on the fundraising/non-performance end.

Juliet/Charlie: Could you define what the person would do and what Ivan could do, so we would be able to pinpoint who might be a good fit.

Stephanie: Sure. Some possible dates to consider, taking into account all the holidays that occur in the Spring are: April 6th or 27th, May 4th or 18th.

Just to let you know I will not be able to attend on either the 27th or the 4th, but that should not be a factor if these are the best dates for most.

In addition to the concert, we really need to start to target foundations and corporations to raise some significant funds. In order to do this we will need people to do some foundation/grant research and others to write grants.

The research is something that could easily be done by CITs. Charlie, are we clear in what manner we can contact CITs?

Charlie: I will reconfirm with Mickey what approach he would like us to use.

Publicity Report: Alex is working on a media kit that could be distributed to potential large donors and corporations. We should all send a little blurb to Alex about ourselves, it only needs to be a few sentences.

Web Site Report: When a new member signs onto Friends of Buck’s Rock a form letter will be sent back to them, welcoming them and describing different aspects of the organization. Juliet is cced on all these letters, so that she can keep track of the membership activity that is happening.

Nat has begun work on the web directory, but we have no time frame on it’s completion yet.

Membership Report/Juliet: Now that we have the details of the fundraising mailing, I will do an E-vite to CITs and and some members and hopefully we will get a large response.

How many people are you looking for?

Stephanie: Perhaps a dozen.

Newsletter Report/Jackie: A newsletter was available for reunion and we will look to do another one over the summer. Where do we stand on the editing issue?

Group: It will probably be to time consuming to edit to have the Committee edit the newsletter. So we should choose one or two people to act as editors and all pieces should be considered edited, by the time the last proof is shown to several Executive Committee members, with changes only occurring if there is a glaring mistake.

The other way takes too long and emails can cross paths as they did this time.

Jeffrey: Thank you everyone for coming.